SUMMARY
The Northeast Sustainable Energy Association (NESEA) advances sustainability practices in the built environment by cultivating a cross-disciplinary community where practitioners are encouraged to share, collaborate, and learn. We envision a vibrant and resilient built environment that supports climate justice and equity.

We’re looking to expand our staff by adding a ninth team member who is eager to bring people together to support NESEA’s goals through programs and events. This person will work alongside existing program staff in carrying out our ongoing work. Training will involve shadowing and supporting existing staff before taking on more independent work.

The ideal candidate does not need to have a background in sustainable energy or building science, but should have a background that includes most of the following:

• Program and/or event planning and staffing, especially multiple small events throughout the year
• Database experience
• Customer service (may include roles such as food service and/or retail)
• Project management
• Experience and comfort working in a variety of digital environments, including Google products
• Empathy and discretion when working with people from diverse backgrounds

Preferred additional experience includes:

• Writing and/or editing
• Grant research, application, or reporting
• Sales or sponsor recruitment
• General nonprofit administrative tasks
• Fundraising
• Diversity, equity, and inclusion work

ABOUT THE WORK
Our program and event staff provides planning, logistical, and on-site event support to multiple NESEA programs. The majority of time will be spent planning and staffing our building tour series and our business development program; staff will not be expected to provide content for these programs, but will work with professional speakers. Some time will also be spent on tasks related to our annual magazine, our emerging professionals program, and two annual conferences, as well as general administrative tasks as needed.
While the majority of staff’s time is remote work for planning and program administration (either from home or from our office in Greenfield), planned travel within our territory to staff events will be required.

Specific duties include:

• Working with existing staff for event coordination for small scale events (15-50 people), including scheduling, communications, venues, catering, record/receipt keeping, data management, and other logistical support coordinating timelines, communications, scheduling, organizing catering, record/receipt keeping, data management, and other logistical support to support the success of events
• Outreach, recruitment, and data maintenance around our scholarship program and business development program
• Working with the Executive Director to track components of our magazine program
• Organizing volunteer assignments for our spring conference
• Working with other staff to maintain database records
• Tracking expenses related to program activities
• Communication with event sponsors

This position requires an ability to work independently and follow protocols, comfort traveling to and staffing regional events, sociability, and excellent organizational, communication, and interpersonal skills. The Program Manager does not have supervisory responsibilities.

REQUIRED SKILLS/EXPERIENCE

• Availability and willingness to travel regionally in the Northeast (most travel will be within New England and New York), including some overnight travel
• Valid driver’s license required; comfortable driving and navigating in rural and urban environments; willing to take a driving course.
• Ability to lift up and carry to 30 pounds (for event set-up)
• Ability to follow established procedures and to be comfortable if something needs to change in the moment
• Feeling at ease when interacting with event attendees and providing customer service to program participants
• Willingness to roll up sleeves and complete tasks as needed
• Ability to communicate with and develop working relationships with our collaborators and program participants
• Willingness to proactively ask questions; interest in NESEA’s mission and vision
• Ability to thrive in a fast-paced environment and ability to prioritize multiple tasks
• Comfort working in a variety of digital environments and ability to adapt to new software (e.g. Google Drive, relational databases, Dropbox, etc.)
• Ability to coordinate timelines, organize registrations, schedule meetings, and follow up on all logistical details (including registration, public transportation, parking, signage, catering, Wi-Fi, A/V, and clean up)

PREFERRED EXPERIENCE

• At least 1 to 2 years of event planning or other relevant experience, especially with events with tight deadlines and budgets
• Program recruitment experience
• Grant research, writing, or management experience
• Writing and/or copyediting
• Building collaborations between organizations
• Working with people from social identities underrepresented in industries related to NESEA, including women, LGBTIAQ+, and BIPOC-identifying people.

We aim to interview from a range of professional backgrounds and plan to train the right person.

COMPENSATION

• Full time, 40 hours/week, salaried with a range of $58-$64k/year, depending on candidate experience
• Primarily a work-from-home position (when not staffing/preparing for specific events); access to office space in Greenfield, MA
• Eligible for health insurance reimbursement after 90 days of employment
• 4 weeks (160 hours) paid time off (3 weeks vacation time, 1 week sick time, starts accruing after first pay period)
• 13 paid holidays
• Eligible for 401(k) (organization will match up to 1%)
• Family leave policy
• Flexible schedule (80% within standard business hours)
• Must reside within 90 minutes of Greenfield, MA (where our office is located)

HOW TO APPLY

• Send an email to jobs@nesea.org, subject line "Program and Events role"; be sure to include your resume and a cover letter. Applications without a cover letter will not be considered.
• The priority deadline is May 15, 2025
• We anticipate a start date of early June with flexibility possible in regards to personal circumstances

NESEA is an equal opportunity employer. All applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, ethnicity, religion, national origin, disability, protected Veteran status, or age.