What does it mean to volunteer at BuildingEnergy Boston?
NESEA depends on nearly 100 volunteers to help make this conference and trade show a success. We also call volunteering a work-exchange, because, in exchange for your help, you get to attend on conference content for free. Please see the chart below for the work exchange calculation. All volunteers must be NESEA members and volunteer positions are offered on a first-come, first-served basis.
Please visit our conference webpage for the most up-to-date information on all conference events.
How much time does it take?
We have two basic options available for volunteering:
- Option A: Attend the conference for two days. We will assign you 8 hours worth of work duty on one of the days so you can have the other day free.
- Option B: Attend the conference for one day. We will assign you 5 hours of work duty and you will have four hours free (on the same day when you volunteer).
Ok, I'm ready—now what do I do?
First, you need to make sure your NESEA membership is current. You can renew or become a member here. If you have questions about your membership, contact Membership Manager Katie Schendel at email@example.com. The next step is to familiarize yourself with the volunteer/work exchange responsibilities below.
Examples of volunteer tasks
Registration support: We need a few friendly, eager people to help at the registration booth throughout the day, each day, but especially first thing in the morning (morning people welcome!). Good people skills are a must. Typing wizardry is also helpful.
Session volunteers: Usually two per room. You need to arrive in the session or workshop room 30 minutes before the start of the session, and introduce yourself to the session chair and speakers. You'll check conference badges and take tickets at the door, assist speakers and the chairperson, act as timekeeper, and coordinate lighting, seating, water, and room comfort. If an A/V issue arises, you may have to track down the on-site A/V professional or a NESEA staffer, or contact venue staff. You'll also count and record the number of attendees in each session, and collect legible signatures for continuing education credits (very important to attendees!). This type of volunteering ususally requires that you attend a workshop the morning of your volunteer-time. New this year: We will ask session volunteers to stay in one room all day, and then get the next day free. We think that this will help to simplify scheduling.
Aggressively cheerful greeters: Greeters direct traffic in the lobby and at escalators and help attendees find their way to workshops, sessions, registration, bathrooms, and so on. Very cheerful, helpful, and patient people are needed for this job.
Rovers who can go with the flow: Rovers check in with the onsite volunteer coordinator, set up and restock the literature tables, and more. Plenty of tasks materialize during the course of the event that may require your assistance. Be available, flexible, and ready to run and help with the unpredictable!
Enthusiasts for the exhibit hall: Working with NESEA's trade show organizer, you act as host, direct attendees to exhibitors, direct traffic, and help set up presentations for exhibitors.
Set-Up/Take-Down: For those who are available before the conference, there is lots to do on Monday and Tuesday to prepare for the big event. Activities might include assembling conference packets, setting out cones on the exhibit floor, and distributing session room signs throughout the venue. At the end of the conference (Thursday, late afternoon), we need help retrieving everything we brought and loading it back on the truck.
Still want to volunteer?
Great! Click here to access the volunteer application form. Note: In order to view the form, you must be a current member of NESEA, and you must be logged in to nesea.org.
Questions? Please contact the volunteer team at firstname.lastname@example.org or 413-774-6051 ext. 14.