Conference Chair Job Description
The Leadership Team is the top advisory group for conference decisions. It comprsises:
- 2 Chairs and 2 Vice Chairs: Responsible for content, overall vision
- NESEA Staff (Program Director, Conference Manager): Responsible for logistics, including budget tracking, communication with venue, registration, marketing.
Chair & Vice Chair Responsibilities
Chairs hold the following responsibilities. Vice-Chairs observe, assist as needed, and become Chairs the following year.
- Attend bi-weekly meetings (video-call)
- Work with NESEA staff to identify and invite Content Committee members
- Work with NESEA staff to identify keynote speakers
- Lead/facilitate conference planning meetings (Open Planning, Content Committee meetings)
- Support NESEA staff efforts on sponsorship solicitation, marketing, exhibit sales, and public relations (e.g. offer contacts, review, make a few key calls)
- Review and finalize decisions by Content Committee
- Build the session schedule
- Work closely with NESEA staff and Curators to ensure on-time delivery of content
- Take on the role of co-host of the conference
Ideal Conference Chair Skills and Attributes
- Sees the value of NESEA’s mission and has a vision for the conference
- Has time to commit to this project, has relatively independent control over their schedule, and can be available to NESEA staff when critical decisions need to be made
- Strong organizing, meeting facilitation, and people skills
- Has content knowledge (what’s strategic, compelling, “edgy”) and wide professional network
How Much Time Will It Take?
- Bi-weekly, 1-hour video-meetings; weekly meetings month before conference
- Some meetings will require follow-up work, average 3 hours/month
- Three larger meetings:
- Open Planning Meeting (online)
- 2 Content Committee meetings (one online and one in person)
- Occasional ad hoc meetings, such as to review and make final decisions on conference content
NESEA advances sustainability practices in the built environment by cultivating a cross-disciplinary community where practitioners are encouraged to share, collaborate and learn.