We’re looking for someone who is passionate about bringing people together to create community through programs and events. The ideal candidate does not need to have a background in high performance building or building science, but should have a background that includes program and/or event planning, especially multiple small events throughout the year.
The Program & Event Manager provides planning, logistical, and on-site event support to multiple NESEA programs. The majority of this manager's time will be spent organizing and staffing our building tour series and providing administrative support for our business development program; they will not be expected to provide content for these programs, but will work with professional speakers.
This manager will also provide some support for conferences and the emerging professionals program. This position requires an ability to work independently, follow protocols, comfort traveling to and staffing regional events, sociability, and excellent organizational, communication, and interpersonal skills.
KEY TASKS AND RESPONSIBILITIES
- Traveling to and managing the logistics for 15+ small-scale events (15-50 people) throughout the Northeast on an annual basis.
- Communicating with and developing working relationships with our audience, especially program speakers.
- Collecting and comparing quotes from different venues for meeting space, catering, transportation, etc. to work within the program budget.
- Coordinating timelines, organizing registrations, scheduling meetings, following up on all logistical details with event hosts (including registration, public transportation, parking, signage, catering, Wi-Fi, A/V, clean up).
- Preparing on-site schedules and contact lists to share with team members.
- Updating records of participants in our database as needed
- Managing the volunteer work-exchange program for our annual conferences.
SKILLS AND ATTRIBUTES
- Availability and willingness to travel regionally. Valid driver’s license required; comfortable driving and navigating in rural and urban environments. Willing to take a driving course.
- Ability to follow established procedures and to be comfortable if something needs to change at the moment.
- Feeling at ease when interacting with event attendees and providing customer service to program participants.
- Willingness to roll up sleeves and complete tasks as needed.
- Proactively ask questions; interest in NESEA’s mission and vision.
- Thrives in a fast-paced environment and ability to prioritize multiple tasks.
- Comfortable working in a variety of digital environments (e.g. Google Drive, relational databases, Dropbox, etc.)
- Availability and willingness to travel regionally (throughout the Northeast)
- PREFERRED EXPERIENCE
- At least 3 to 5 years of event planning or other relevant experience is preferred, especially with events with tight deadlines and budgets.
- We aim to interview from a range of professional backgrounds and plan to train the right person.
- Full time, 40 hours/week, salaried with a range of $50-55k/year
- Eligible for health insurance after 90 days of employment
- 4 weeks (160 hours) paid time off (3 weeks vacation time, 1 week sick time, start accruing after first pay period)
- 13 paid holidays
- Eligible for 401(k) after 90 days (organization will match up to 1%)
- Dog friendly office
- Family leave policy
- Flexible schedule (80% within standard business hours)
- Primarily a work-from-home position; access to office space in Greenfield, MA
- Regional travel required
- Must reside within 2 hours of Greenfield, MA to manage event supplies at our HQ
HOW TO APPLY
- Send an email to email@example.com, subject line "Program & Event Manager"; be sure to include your resume.
- The deadline to apply is June 13, at which time we will begin reviewing applications
- We anticipate a start date of mid-late July with flexibility possible in regards to personal circumstances
NESEA is an equal opportunity employer. All applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, ethnicity, religion, national origin, disability, protected Veteran status, or age.